![]() The "delete" function only deletes the expense line from the report but never the P-Card transaction. ![]() On your report page, you can delete that particular expense line (check the box next to the expense & click the Delete button) and the imported P-Card transaction will move back to your P-Card transaction queue in Available Expenses. How to remove a P-Card transaction that was imported into the wrong report From the drop-down menu on the Move To button, select the report to which you want to move the expense. On your report page, check the box to the left of the expense that you want to move. How to move a transaction to a different report From there you can make appropriate changes. If you have an unsubmitted report and would like to change the Report Header, open the expense report that needs to be changed and go to Details > Report Header. Reimbursement for out of pocket costs can only occur starting on the first day of the virtual meeting. The rule applies to this in the same way. What if it is for a Virtual Conference or Workshop? At 61 days they are no longer eligible for reimbursement. You have until 60 days from the end travel date to submit all out of pocket costs. We recommend use of the P-card for these advance purchases to take advantage of early registration discounts and eliminate any financial burden on the employee by carrying the registration fees until they are eligible for reimbursement. This ensures that the registration fee is actually used and eliminates the need for the employee to reimburse the university should attendance be canceled. ![]() ![]() No, conference/training fees which have not been charged to a P-Card are not eligible for reimbursement until the employee begins attending the conference or event. See these guidelines for reporting future-dated transactions.Ĭan conferences, workshops and other events be submitted for out of pocket reimbursement prior to the event date? Reporting out-of-pocket expenses for future-dated travel or event Contact the iBuy Help Desk at or 57 if you need assistance with expense reporting processes. The Concur Icons Reference Guide will provide useful explanation of the icons in Concur Expense and Travel. NOTE: Please review the P-Card Cardholder Responsibilities located on the GW Procure-to-Pay site for more information about the notification protocol for delinquent reporting. GW cardholders who do not report their P-Card expenses in a timely fashion will receive email alerts at 30 days for overdue status, attention to Human Resources Management & Development at 40 days, and notice of card suspension at 60 days. GW expects all available expenses to be reported within 30 days of their appearance in iBuy Expense Reporting. Once the transaction is transmitted to GW, you will be able to view the transaction in Available Expenses and import them into a new or existing Expense Report. If you do not see the expected P-Card charge(s), then your transaction(s) was not received from the bank that day. To check the status of your charges, log into iBuy Expense Reporting and click on your Expense tab to see your Available Expenses. Users must wait for their charges to be processed by the bank and sent to the Concur system, which may take one or two or even several days. Please see basic instructions on How to Create an Expense Report. The only thing to be sure of is that “International” is selected on a report where you are claiming meals for international per diem. Have a combination of Domestic and No Travel? Either selection is great. Under “What type of travel expense are you claiming?”, the options are Domestic, International and No Travel. As part of this, a new required field has been added to the report header. NEW! We have implemented optional meal Per Diem to be used on International travel using the State Department rates. If you have any issues with this new method, or require additional assistance logging into the application, please create a helpdesk ticket by visiting and attaching a screenshot of your issues or errors. If your current browser already has a saved session, it may skip this step and automatically sign you into Concur. From here you will see the normal prompts to enter your GW email address ending in gwu.edu and password to authenticate with GW's Single Sign On.Select "Next" and you will see the option to select "Sign in with GW SSO." Click it to continue.Optionally, you can check "Remember me" if you want to default this field on your next visit. From the "SAP Concur" Sign In page, enter your GW email address ending in gwu.edu.Click the IBUY+ CONCUR PORTAL button on the top of the iBuy home page or visit directly.
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